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Lawyers for Lawyers: Dicta

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LAW TECHNOLOGY FIRM ADMINISTRATION

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BACKGROUND. In recent years, law firms, especially large firms, have been under pressure to pay top dollar to associates and to maximize profits per partner. Yet high operating overhead has placed extraordinary demands on attorneys in order to achieve compensation and profitability goals. Meanwhile, clients have been trying to control legal expenses and are closely scrutinizing law firm rate structures. The recent financial crisis has greatly exacerbated the inherent tensions between attorney compensation, partner profitability, overhead costs and client demands. The outcome has been unprecedented layoffs of salaried personnel, removal of equity partners and across the board salary cuts. Some commentators have even pronounced the end of Big Law. At the very least, the economics of law practice generally, and the world of large law firms in particular, has changed forever.

TRENDS.  As financial strains continue to play out, law firms are reviewing the profits and costs of practice areas and individual attorneys. At the same time, attorneys are evaluating their financial and professional needs and lifestyle choices. The outcome of this process is hard to predict. Significant numbers of attorneys have become unemployed, moved to other firms or in-house and started solo and small firms, and the trend toward layoffs, lateral moves and startup firms is likely to continue. 

ISSUES.  Yet most attorneys who leave large firms or established practices are not prepared for the onslaught of  technological, operational and management issues associated with starting and operating a new firm or practicing in a smaller lateral firm. Even something as basic as setting up email and BlackBerry service can be a challenge in a new or small firm. Attorneys who take in-house positions realize their support systems are quite different or non-existent and are sometimes dismayed to learn that their employer may not have a document management system. And existing smaller firms struggle to keep up with technology, streamline operations and update partnership agreements.

Equally important, most attorneys in large or established firms have not dealt with the nuts and bolts of operating accounts, trust accounts, processing payroll and client payments, remitting tax withholdings, obtaining malpractice insurance, setting up basic benefits or managing a P&L. In fact, many attorneys starting a new firm or moving laterally to an existing firm do not have experience with organizing a business entity, obtaining Bar certification for the entity, or structuring attorney compensation arrangements and partnership agreements. While hanging one’s shingle, a lateral move or small firm practice may be the best option for many attorneys and certain practices, the learning curve can be very steep and may involve considerable trial and error, which can be costly and a drain on productivity.

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